IMPORTANT NOTICE to all GREATER VICTORIA BMX CLUB MEMBERS
 
 
Annual General Meeting for the Greater Victoria BMX

Location  JDF Lower Club House (behind the track)
Date  Oct 26, 2016
Time  6-8PM

The Greater Victoria BMX Annual General Meeting (AGM) is an important event for all members of the Victoria BMX club. At the AGM the Executive that will plan and oversee the activities of GV BMX for the 2017 racing season will be elected. If you are not able to run for a position on the Executive it is still very important to attend in order to vote for those members that you would like to see on the Executive next year.

If you would like to put your name forward for a position or are interested in one of the positions and have any questions please contact the Acting President - Tara Brosius at [email protected]. Nominations from the floor will also be accepted during the AGM.
 
Our track is completely run by volunteers and it all starts with the election of the Executive. We hope to see a good turnout for the AGM so we get a good start to the 2017 racing season.

Voting

Each fully paid member receives one (1) vote if they are fourteen (14) years of age or older, regardless of how many classes the member rides.

Members under the age of fourteen (14) years of age, will have one (1) parent or guardian vote on their behalf, regardless of how many classes the member rides. Proxy voting will be permitted upon presentation of written authorization to the President of a voting member in good standing for a designated person to do so, prior to the commencement of the meeting. The proxy vote will be only good for the meeting it has be presented at. There will be a maximum of one (1) proxy vote per voting member.

 
Positions and Descriptions

The positions up for election are as follows:
 
President
The President shall be the chief executive officer of the club, and, subject to the Executive, shall have general supervision and control over its affairs. He/She may preside at all meeting of the club. He/She shall be an ex-offico member of all club committees. In the event of disability, absence or withdrawal of the President, the title and all duties shall be assumed by the Vice President.

Vice President
The Vice President shall assume such duties as assigned by the President and/or executive, and shall assume the duties of the President in his/her absence. Shall be responsible for managing membership applications, registration of rider at all sanctioned races in accordance with the rules and regulations of the sanction to which the club is affiliated, and the transactions between the club and the sanction required to facilitate the same.

Track Director
The Track Director shall assume such duties as assigned by the President and/or executive, and shall assume the duties of the Vice President in his/her absence. Shall also be responsible for the design, construction and ongoing maintenance of the track and club facilities in accordance with the club desires and sanction standards.
 
Treasurer
Treasurer shall be responsible of club finances, and those duties as required by the Society Act of non-profit societies in BC. Ensure all documents and payments are sent to the sanctioning body in a timely manner. Balance daily float in registration & snack shack. Arrange gaming licences for fundraising draws (i.e. 50/50, raffles...etc).
 
Secretary
The Secretary shall be responsible for club correspondence, meeting minutes, membership lists and other related duties.
 
Head Track Official/Assistant Track Director
The Assistant Track Director shall be responsible for the ongoing maintenance of the track and club facilities in accordance with the Track Director’s and Club desires, as well as Sanction standards. Facilitate set-up and tear down for race and practice days. Ensure that there are enough assistant track officials to safely run every practice and race. Insure assistant track official have a fair knowledge of the area they are officiating. Receive all protests from riders; consult with assistant track officials and determine if a foul has occurred and if so to rule on the foul.
 
Director of Ridership
Shall be responsible for bringing the concerns of the riders to the Executive Members. Be a liaison person between the ridership and the association. Assist in organizing rider clinics. Have or be willing to obtain Coaching License
 
Director of Trophies and Awards
The Director of Trophies and Awards shall be responsible but not limited to, ordering and ensuring sufficient stock of weekly awards (stickers, trophies, saver stamps etc.). Research and price award ideas for all extra functions and year end awards. Assisting with the distribution of awards on a weekly basis, and presentation as needed. Tracking and recording rider points from all local events to determine year end standings of each rider.

Director of Membership and Registrations
The Director of Membership and Registrations shall be responsible but not limited to, setting up registration, signing up racers, sell licenses, building motos and provide information about the running of the event.

Directors at Large
A maximum of two (2) Directors at Large may be elected by the executive to preform duties as assigned by the Executive for, and which are in accordance with, the purpose of the club such as, director of concession, director of fundraising, director of communications and special projects. Directors at large will not receive an executive vote.